You were quietly taking notes in a meeting when, suddenly, it happened. Someone volunteered you to find local party venues for the next off-site office party. Your palms being to sweat. You might be in over your head. You have no experience for this sort of job! Never fear– here is how you can choose a great party venue your coworkers won’t hate.
- Prepare a Spreadsheet: The first part of the task is to get organized. We recommend using a spreadsheet to keep track of venues and related information. This information should include venue name, address, website, phone number, and other vendor contact information.
- Pitch Your Idea: Once you have researched and formulated a list, you will probably have a good idea of what venue you like best. At this point, you will need to pitch your idea to your colleagues. Think it through and let your choice shine!
- Write a Proposal: Once your preliminary ideas are approved, you will likely need to draw up a more detailed proposal. It is a good idea to think about all the activities you are planning and make sure that at least one of the local party venues can accommodate them.
- Start the Party Plans: Finally, it is time to start the planning. Create a timeline to help you stay on track with what tasks need to be completed and when. You should also create an itinerary for the day of the event. Include all the details. When will food and supplies be delivered? Who will receive them? How long should breaks be in between events? Write down all the tasks that need to be done and assign them to individuals.
As you follow these guidelines, you will be on your way to dazzling your co-workers with your party planning skills!